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Introduction
Suggested conference dates
Getting to the conference venue, Champagne Sports
Airport transfers
Conference Facilities
Suggested Conference Schedule
Annual SATSA Golf Day
Budget and Working Capital for annual SATSA Conference

 

Introduction

We take great pleasure in putting our bid forward for your consideration for the forthcoming SATSA conference, and we briefly detail some of the reasons below;

  • We have a wonderful province to showcase, one which is often overlooked by its counterparts
  • The conference venue we wish to advocate is easily accessible to both those flying into OR Tambo and or KIA
  • SATSA members can opt to self-drive to the venue or take advantage of arranged coach facilities
  • Only 14 SATSA KZN members attended the conference held in Fancourt. This is possibly due to the cost of travel. Should we host the 2016 conference, we anticipate increased attendance
  • The venue and surrounds offer a variety of places of interest and activities, and we are optimistic that this will result in SATSA members staying in the province for longer than the conference dates

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Suggested Conference Dates

Suggested, and temporarily held, conference dates

  • 21st – 24th July 2016
  • 25 th – 28th July 2016
  • 28th– 31st July 2016

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Getting to the conference venue, Champagne Sports

We have considered a number of venues for the conference, however have opted for one which apart from being in a spectacular vicinity, meeting all our immediate requirements accommodation and budget wise, also lends itself to being a half way mark between Johannesburg and Durban.

The two most probable ways to get to Champagne Sports are;

  • Self-drive, which would be directly for the delegates own account
  • Chartered coaches leaving from Johannesburg and Durban airports respectively – see budget breakdown

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Airport Transfers

From: Johannesburg, Gauteng, South Africa
To: Champagne Sports Resort, Cathkin Park, KwaZulu-Natal, South Africa
The distance is: 407 km
The driving time is: 4 hours 7 mins

From: Durban, KwaZulu-Natal, South Africa
To: Champagne Sports Resort, Cathkin Park, KwaZulu-Natal, South Africa
The distance is: 222 km
The driving time is: 2 hours 24 mins

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Conference Facilities

Champagne Sports has three suitable conference venues, which can seat from 400 to 1500 delegates. The supplied conference equipment includes the most up to date equipment with Crestron hand held controls. Delegates have internet access in the hotel, all venues and can utilise the business centre.

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Note: Conference seating plan, layout and dimensions as per spec – ‘theatre in the round’     

 

Suggested Conference Program Breakdown

Due to the fact that there were many delegates with delayed arrivals, we have suggested;

  • All delegates arrive on the Thursday, pre conference, either by coach or self-drive. They can spend this morning/afternoon at their leisure
  • Friday, full day conference, welcome dinner at the Drakensberg Sun
  • Saturday, full day conference, AGM and Gala Dinner at Champagne Sports
  • Sunday, day of departure for all delegates

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Suggested Conference Schedule

Thursday –   Coaches from Johannesburg to venue

6am:                Those playing in the conference golf day
10am:             All delegates
12pm:             All delegates

Thursday –    Coaches from Durban to venue

7am:                Those playing in the conference golf day
12am:              All delegates
2pm:                All delegates
11.30am:         Golf day starts
2pm:                Check in for all delegates
6pm:                Welcome cocktails
8pm:                Dinner at leisure

Friday –         Full conference day

9am:                Welcome and start of conference
11am:              Beverage break and networking
1pm:                Lunch
3pm:                Beverage break and networking
5pm:                Close of conference for the day
7pm:                Welcome reception and dinner at Drakensberg Sun (transport)

Saturday –    Full conference day

8am:                SATSA AGM
9am:                start of day two of conference
11am:              Beverage break and networking
1pm:                Lunch
3pm:                Beverage break and networking
5pm:                Close of conference for the day
7pm:                Gala Dinner

Sunday

11am:              All coaches depart for Johannesburg and Durban respectively

Note: AGM scheduled on Saturday as we believe it will be more productive then, than post conference

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Primary accommodation at the venue, Champagne Resorts, and surrounds

We have taken great care to source accommodation that will;

  • Suit various budget constraints
  • Allow for companies travelling with more than one delegate, but who wish to share to save costs
  • Accommodate those who are willing to share a chalet with other delegates not from their company
  • Located no further than a 15km radius of the conference venue

Should our bid be successful, we will put together various packages. Current break down as follows;

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Note: Dinner for those at River Crossing and Drakensberg Sun will cost of R 205.00 per person

Possible pre and post program available at the venue and surrounds;

  • Golf
  • Spa
  • Hiking
  • Mountain biking
  • Birding
  • Canopy Tours
  • Full day battlefield tour
  • Full day Midlands Meander tour

Note:

  • Rates and packages for the above listed activities will be arranged should bid be successful
  • None of the above listed are included in the accommodation rate

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Annual SATSA Golf Day

We have scheduled this in for the Thursday, pre-conference. Without specific sponsorship money allocated, the rates are currently;

Note:  All usual Golf Course rules and regulations apply

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BUDGET AND WORKING CAPITAL FOR ANNUAL SATSA CONFERENCE

 

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